Accounts Payable Clerk
The Accounts Payable (A/P) Clerk plays a vital role in ensuring the accurate and timely processing of financial transactions.
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Position Details
The Accounts Payable (A/P) Clerk plays a vital role in ensuring the accurate and timely processing of financial transactions. This position is responsible for coordinating approvals, processing vendor invoices, employee expense reports, cheque requests, and reconciling corporate credit card statements. The A/P Clerk also supports the preparation and execution of payment runs, including both cheque and electronic payments, while maintaining organized records and ensuring compliance with internal policies and procedures.
*This is a full-time contract role in our Richmond Headquarters until July 31, 2026*
Incentives
- Job stability! Our company is continuing to grow year over year, and we have exciting expansion plans for the future!
- Extended health and dental benefits, including Employee Family & Assistance Program, and a Monthly-Profit Sharing Bonus.
- Bonus Stat Holiday – Boxing Day (Canadian Units)
- Learning and development opportunities to grow within the business (including paid training both internal and external)
- Fun-loving team environment with various company events (team outings, virtual gaming, pub nights, spirit weeks, community involvement/volunteer activities, etc.)
- Ability to make an impact – we welcome your ideas and love when our team members get to see their initiatives come to fruition.
- Central location located right next to the river, with a lovely walking path available on lunch breaks. Minutes-drive away from Queensborough shopping center.
- We have a strong brand reputation, and people are proud to work for a place that is a staple in our communities (check out our Indeed Employer Reviews or Google Reviews).
Job Description
CORE AREAS OF RESPONSIBILITY
- Invoice Processing: Review, verify, and accurately process vendor invoices in a timely manner, ensuring proper coding and approval.
- Payment Processing: Prepare and execute payment runs for both cheques and electronic payments in accordance with company policies and vendor terms.
- Month-End Support: Assist with month-end close activities, including accounts payable reconciliation and corporate credit card reconciliation.
- Customer Service & Communication: Respond promptly and professionally to internal and external inquiries related to accounts payable.
- Account Analysis & Reporting: Run, analyze, and reconcile vendor accounts and related reports using accounting software.
- Departmental Collaboration: Maintain a strong understanding of the Accounting Department’s role within the organization and contribute to broader accounting tasks as needed.
- Internal Service Excellence: Provide high-quality support and service to internal stakeholders, ensuring clear communication and timely follow-up.
- Vendor Relations: Support the maintenance of strong vendor relationships by ensuring accurate and timely payments, contributing to a positive credit standing.
Please note: this is not an exhaustive list and other responsibilities may be added to the role as needed.
Requirements
OUR IDEAL CANDIDATE
- Education: Post-secondary education in accounting, or an equivalent combination of education and relevant experience.
- Experience: Minimum of one year of prior experience in an accounts payable role, with a working understanding of A/P functions, GST/PST regulations, accounting principles, and related administrative policies.
- Computer Skills: Proficient with the use of Microsoft Office programs, particularly Excel (ability to do VLookups, Pivot Tables, Formulas, Conditional Formatting).
- Effective Communication: Excellent written and verbal communication, which includes the ability to listen, comprehend, collaborate, and share ideas.
- Customer Service: Proven ability to respond to inquires professionally with valued external and internal customers and maintain positive working relationship’s.
- Organization & Detail-Orientation Skills: Drive for precision and quality in everything you do. An ability to keep on task despite routine duties and competing priorities.
- Decision Making Skills: Demonstrates sound judgment and the ability to make informed decisions in a fast-paced environment.
WE WANT TO HEAR FROM YOU
The Accounts Payable (A/P) Clerk plays a vital role in ensuring the accurate and timely processing of financial transactions.
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